Exhibits

• Vendor Opportunity Letter
• Exhibitor Registration Form
• Frequently Asked Questions

Dear Friends:

It is time, once again, for you to make plans to attend the North Texas District Council at Southwestern Assemblies of God, Waxahachie, TX on June 10-13, 2012. As an exhibitor you will want to get your reservation for your booth in early.

Blessings!

Bruce Craft
Exhibits Coordinator
P. O. Box 1188
Hurst, Texas 76053-1188
817 284-4856

February 20, 2012

Dear Friends,

We are excited to begin planning for the 97th annual North Texas District Council which will be held June 10 – 13, 2012 at Southwestern Assemblies of God University, 1200 Sycamore, Waxahachie, Texas 75165. Our District Superintendent Rev. Rick DuBose will present A Healthy Church Is… as our District Council theme this year. Attending this Council will expose your business product or service to the Pastors and Leadership of the 540+ churches of the North Texas District. Last year our registration was over 1100.

Because you have participated or expressed interest in the Booth and Exhibitors section in years past, I want to inform you that the registration deadline for the 2012 District Council is approaching soon. There are some new things we will be doing this year that I think you will appreciate. First of all we will be moving the registration booths and all the North Texas District ministries booths all the way to the back of the exhibit hall. This should help to maximize traffic and get you the most exposure. We will also be offering 5 premier booth spaces that will be located in the main foyer (Two on the cafeteria side and 3 on the gym side). The seating in the foyer will be placed down the middle of the room. The cost for those booths is $1500.00 each or you can purchase two spaces for $2500.00. The cost of the standard booth this year is $235.00. All booth spaces will be assigned on a first come first served basis as registration is received. Find enclosed the 2012 Booth Exhibitor Registration Form for further details and extras. You can reserve a booth space by filling out this form and returning it to me at:

Reverend Bruce Craft
NTD Exhibits
PO Box 1188
Hurst, Texas 76053-1188

You may also email the application to me at This e-mail address is being protected from spambots. You need JavaScript enabled to view it – however, a reservation is not considered secure until the cost of the booth fees are received and acknowledged by email. The deadline for reserving a booth space is May 10, 2012. After that date should there be any spaces left, the cost will be $250.00 per space.

Exhibitors are responsible for set up and break down of their displays. Please clearly indicate any additional requests on the 2012 Booth Exhibitor Registration Form. We will do our best to accommodate these requests whenever possible. Booth set up and break down must take place during designated times. The exhibits during this Council will be open from 2:00pm until 6:30pm on Sunday, June 10th, Noon to 7:00pm on Monday June 11th, and 9:00am through 7:00pm on Tuesday the 12th and Wednesday, June 13th. We request exhibitors to have an attendant at the display during all exhibit hours (see registration form for schedule).

Due to the district office move in May, we will not be putting together registration packages this year however, those exhibitors who meet the May 10th registration deadline will be included on an exhibitor list that will be handed to each registrant at the council. We will also have the names of all exhibitors scrolling on the flat screen in the foyer at the entrance of the exhibit hall. Further information concerning schedules, housing, and accommodations will be posted at www.northtexas.ag/districtcouncil. We look forward to having you exhibit with us this year.

Sincerely,
Bruce Craft
Exhibits Coordinator

Why Should I exhibit at this Council?

Who you will reach: The District Council brings together the leadership of the churches in the North Texas District. You will have the opportunity to display your product or service to the pastors, leaders, and decision makers of over 540 churches in North Texas.

The Cost: Cost of a booth at the NTD Council is among the most reasonable you will ever encounter at any major convention. Accommodations in Waxahachie are more than sufficient and reasonably priced. This is a great bang for the buck.

Visibility: Your presence at this Council keeps your product or service in the forefront of churches in this District. When a church seeks to build, relocate, or purchase major items, those companies that come to mind first are those that exhibited at the NTD Council.

What is the Cost of a booth?
The standard rate is $235.00 for the space. Extras are additional. There are 5 Premier booth spaces that will be located in the main foyer of the Schaeffer Center. The rate for these spaces is $1,500.00 or 2 spaces for $2500. (See the Booth Application Sheet for additional details).

Where will the Exhibit Hall be in relationship to the Main Auditorium?
The exhibit hall is accessed right off the entryway lobby of the Schaeffer Full Life Center. It is 25 steps from the door of the auditorium to the exhibit hall through the main lobby.

How do I register?
You can go to the application posted on this website, fill it out, download it and mail it to Rev. Bruce Craft, NTD Exhibits, PO Box 1188, Hurst Texas, 76053-1188, along with your check or money order.

When will I know if my space has been reserved?
You will receive written confirmation by letter, fax, or email that your application has been received and approved within 5 business days of it having been received.

When is check-in time?
Check in time is 9:00 a.m. or later on Sunday, June 10th . You must check in with the Exhibits Coordinator at that time to get booth assignments and name tags.

How are the booth spaces assigned?
Booth space is assigned based on the needs and priorities of the North Texas District Council. Booths are arranged to provide maximum traffic flow into the exhibits hall. After these considerations it is generally first come, first served.

Can I get a refund of my booth fees if I am unable to attend?
If you notify the Exhibits Coordinator in writing of your cancellation 30 days in advance of the event, a full refund will be made to you after the Council. If you cancel after the 30-day advance, a refund will be issued to you minus 30%. No refund will be given for those who are no shows or cancel after the Council has begun (June 10th).

Can I ship my exhibit supplies to the Council in advance?
Neither Southwestern AG University or the North Texas District can receive your booth supplies or equipment. They will inevitably get stored, misplaced, and forgotten or outright lost. If you must transport some items by commercial transport, arrange with the carrier to time their arrival after 9:00 a.m. on Sunday, June 10th at a time you will be there to receive them personally.

When can my booth be operational and staffed?
Your exhibit can be manned during exhibit hours which are 2:00pm to 6:30 pm on Sunday the 10th, from Noon until 7:00 pm on Monday the 11th, and from 9:00 am until 7:00 on Tuesday and Wednesday. We will need for everything to be torn down and out of the exhibit hall on Wednesday evening in order for the crew to arrive at 8:00am Thursday to remove the carpet & pipe and drape. For maximum impact, you should plan on being in your booth during registration hours on Sunday and Monday and prior to the evening services as these are high traffic times.

How will my booth be promoted during the Council?
An information sheet will be handed to each person who registers for the Council listing all the exhibitors represented who register by the deadline of May 10th. We will also be scrolling all of the exhibitors names on the screen outside of the exhibit hall.

Due to the District office move some time in May we will not be putting together packets so you should have plenty of promotional flyers at your booth.

Can I get a map of the Southwestern AG University Campus?
Yes. Just click on or past this link into your browser:
http://www.sagu.edu/documents/Marketing/Maps/Campus%20Map.pdf

Can I get driving directions to Campus?
Yes. Just click or paste the following link into your browser:
http://www.sagu.edu/about-sagu/driving-directions

Where can I stay in Waxahachie?
A list of hotels in the area is posted here.

Where can I get further information?

You can contact the Exhibits Coordinator through email ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) or call 817.284.4856.